Adding to the encryption feature you can also secure your outbound mail by using the Data Loss Prevention (DLP) to protect your sensitive data when sent out. Also DLP is adding an extra layer of security for users who forget to use the key word in the subject line to encrypt the email while sending sensitive information.
1. Under Security Settings, click Email.
2. Click Filter Policies.
3. Select the Outbound tab.
4. Click on New Filter.
5. Choose a name for your filter (e.g. Encryption - DLP [term]).
6. Click Continue.
7. Ensure Scope is set to Company.
8. In the first parameter If statement
9. Chose Dictionary Scan or Smart Identifier Scan
10. In the Second Parameter: Cannot be changed from "CONTAIN(S) ANY OF"
11. In the Third Parameter
12. Click Manage
13. In the pop-up, click the arrow to see the DLP term.
14. Check the box for the appropriate term
15. Repeat steps 2-3 as needed to pair your Dictionary Scan or Smart Identifier Scan.
16. Click Close.
17. Do statement
18. Select Encrypt
19. Click Save.
